Privacy Policy
This Privacy Policy describes how Herbbones ("we", "us", or "our") collects, uses, and protects personal information when you visit herbbones.world or use our desk wellness services for office professionals.
Data Controller
Herbbones
Unit B, Stadium MK, Stadium Way W, Bletchley, Milton Keynes MK1 1ST, United Kingdom
Email: infocenter@herbbones.world
Phone: +44 1908 533307
Information We Collect
We may collect the following categories of personal data:
- Contact details you provide via our contact form (name, email address, message content)
- Account information if you subscribe to our services (email, organisation name)
- Technical data such as IP address, browser type, and device information
- Usage data related to how you interact with our website and routine tools
- Cookie data as described in our Cookies Policy
How We Use Your Information
We process personal data for the following purposes:
- Responding to enquiries submitted through our contact form
- Providing access to desk wellness routines, audit tools, and break timers
- Managing subscriptions and team accounts
- Improving our website and services based on aggregated usage patterns
- Complying with legal obligations under UK data protection law
Legal Basis for Processing
Under the UK GDPR, we rely on the following legal bases:
- Consent — when you submit a contact form or accept cookies
- Contract — when processing is necessary to deliver subscribed services
- Legitimate interests — for website analytics and service improvement, balanced against your rights
- Legal obligation — when required by applicable law
Data Sharing
We do not sell personal data. We may share information with trusted service providers who assist with hosting, email delivery, and analytics, subject to data processing agreements. We may also disclose data if required by law or to protect our legal rights.
Data Retention
Contact form submissions are retained for up to 24 months. Account data is kept for the duration of your subscription plus 12 months. Technical logs are retained for up to 90 days unless a longer period is required for security purposes.
Your Rights
Under UK data protection law, you have the right to access, rectify, erase, restrict, or port your personal data, and to object to certain processing. You may also withdraw consent at any time where processing is consent-based. To exercise these rights, contact us at infocenter@herbbones.world.
International Transfers
If data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the Information Commissioner's Office.
Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, or destruction. No method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of our services after changes constitutes acceptance of the revised policy.
Contact
For privacy-related questions or to lodge a complaint with the supervisory authority, contact us at infocenter@herbbones.world or write to the address above. You may also contact the Information Commissioner's Office (ICO) at ico.org.uk.